Wiltwyck is the premier family oriented semi-private club located in Kingston, New York. Wiltwyck includes a championship golf course, as well as a pool, golf simulator facility, tennis and pickle ball courts, a banquet facility, and indoor and patio dining, all in a relaxed and elegant environment.

Job Summary

We are seeking an experienced and detail-oriented employee to monitor the finances, human resources and membership relations of our growing company. On a daily basis, you will record all financial transactions, including cash payments, into the correct general ledger and verify that they are accurate. You will also be responsible for maintaining all financial records, completing required sales tax forms, and generating regular reports for management. Our ideal candidate has worked as a professional Bookkeeper for at least three years and has experience managing large bank accounts.

Duties and Responsibilities

1. Communicate effectively with management, keeping them informed about financial matters and addressing any concerns or queries.

2. Manage expense reports, ensuring accurate and timely submissions.

3. Create checks and manage accounts payable through QuickBooks.

4. Reconcile QuickBooks every month, matching transactions with bank statements to maintain accurate financial records.

5. Monitor bank accounts and credit card balances, ensuring sufficient funds and preventing overdrafts.

6. Communicate with vendors regarding payments, addressing late payments, and resolving any payment-related issues.

7. File and organize tax reports, ensuring proper record-keeping and compliance.

8. Count daily cash drops from the previous day's operations.

9. Deposit checks online or in person, as needed, ensuring prompt and accurate handling of incoming funds.

10. Periodic financial reporting (Weekly/Monthly/Quarterly) as defined by management.

11. Manage petty cash and reconcile it with daily cash drops, ensuring proper accounting and control.

12. Track online vendor accounts and ensure timely payments and up-to-date records.

13. Other duties as needed.

Skills and Qualifications

1. Excellent communication skills.

2. Strong attention to detail and organizational skills to maintain accurate financial records and handle multiple tasks simultaneously.

3. Proficient in QuickBooks Online and other accounting software, with the ability to learn new systems quickly.

4. Analytical and problem-solving abilities to reconcile accounts, identify discrepancies, and propose solutions.

5. Numerical aptitude and proficiency in basic accounting principles and practices.

6. Familiarity with banking procedures, including online banking and check deposits.

7. Time management skills and the ability to meet deadlines and prioritize tasks effectively.

8. Integrity and trustworthiness in handling sensitive financial information and cash transactions.

9. Adaptability and flexibility to adjust to changing circumstances and evolving responsibilities.

10. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with cloud-based file storage and sharing tools.

11. High degree of personal organization

12. Strong verbal and written communication skills

13. Strong collaborative ability and team-oriented mindset

14. Bookkeeping license or Certification and/or Associates Degree in Bookkeeping or related field.

Job Types: Full-time, Part-time

Pay: $20.00 - $25.00 per hour

Experience level:

• 1 year

Schedule:

• Monday to Friday
• Weekends as needed

Education:

• Associate (Preferred)

Experience:

• Bookkeeping: 1 year (Preferred)

Ability to Relocate:

• Kingston, NY 12401: Relocate before starting work (Required)

Work Location: In person